IEEE Conference on Network Function Virtualization and Software Defined Networks
9 -12 November 2020 // Virtual Conference

Preparing and Uploading Your Virtual Presentation

All authors of accepted and registered papers for IEEE NFV-SDN 2020 are required to upload a pre-recorded video of their paper presentation.

For each paper, the session chair will play your pre-recorded video. You will then be introduced by the session chair and there will be questions and answers on your presentation.

We request you to prepare and upload a video of your presentation, comprised of a brief introduction with webcam, if desired, followed by voice over slides for your presentation. This is a requirement for your paper to appear in IEEE Xplore. Please note that the file must be a video file in MP4 format (more details below). Please do not try to upload Powerpoint or PDF files. The presentation can be recorded by any of the co-authors.

In order for videos to be verified by the technical program committee, please finalize and upload your video by:

  • 19th October 2020 for full papers, fast-track papers, and demo papers.
  • 26th October 2020 for doctoral symposium papers.

There are several video conferencing tools available to easily record a presentation. In this method, you can show your face via webcam (if you’d like) and display your slides as you talk. You can use any meeting software as long as you get a good quality recording and your final file is in the MP4 format. Here are some links to instructions on recording a meeting on common platforms:

Guidelines for preparing your video:

  • Duration:
    • 10-12 minutes (Fast-track Paper)
    • 12-15 minutes (Full Paper, Doctoral Symposium Early Stage Work)
    • 15-18 minutes (Doctoral Symposium Late Stage Work)
    • 20-25 minutes (Demos)
  • File size: 100MB max
  • Video file format: mp4
  • Dimensions: Minimum height 480 pixels, aspect ratio: 16:9

Please note the final specifications will be checked at the time of submission and files not compliant may not be uploaded.
Please be sure the video includes the title of the paper, the authors, and a mention to IEEE NFV-SDN 2020.

File Format

  • All files must be in MP4 Format
  • Less than or equal to 1Mbps bitrate: To check the bit rate, right click on the file name, click on properties, go to the details tab, and look for total bitrate.
  • Resolution = maximum 720p HD
  • Please use the following naming convention: PID.mp4, where PID is your paper ID as recorded on EDAS.

Tips for Recording

  1. Use as quiet an area as possible
  2. Avoid areas that have echo
    1. Rooms should be fairly small
    2. Sound dampening with carpeting, curtains, furniture
  3. Hardline internet connection recommended, but if unavailable, a strong Wi-Fi connection
  4. Good headset with microphone close to mouth BUT away from direct line of mouth to reduce “pops”. Avoid using default built-in microphone on computer.
  5. Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation. Make adjustments if needed.

Uploading Your Video

  1. Please remember the upload deadlines:
    • Monday, 19th October 2020 for full papers, fast-track papers, and demo papers.
    • Monday, 26th October 2020 for doctoral symposium papers.
  2. Go to EDAS (
  3. Go to My…>My Papers
  4. Click on your paper title
  5. Upload your MP4 video file to your paper record via the “Virtual Presentation Upload” option

If you have any issues with uploading your presentation, please contact the TPC Co-Chairs or respective workshop Co-Chairs.

As a reminder, videos that are not received by the deadline will be considered no-shows in accordance with the IEEE ComSoc non-presented paper policy.
We look forward to making NFV-SDN’20 a success within this virtual conference format. We thank you for your cooperation in this endeavour.